Conditions Of Hire for G-BRGI as of 17th September 2023
Please note these conditions may be updated from time to time and it is your responsibility to regularly check to ensure that you are prepared to accept and comply with these at all times.
A few Definitions.
The Company includes the owner of the aircraft and any or all agents or representatives of the owner. The Hirer means the pilot entering into the hire agreement with the company. The Period of hire means the entire time that the aircraft is under the control of the hirer from the moment the keys are collected from Rochester Airport to the time the aircraft is returned to Rochester Airport and the keys returned to the tower.
At Clear Sky Aviation we believe there should be as little restriction applied to your flying activities as is possible and that pilots using our aircraft can be trusted to treat the aircraft with respect, to fly sensibly, proficiently, and at all times within the scope of the Air Navigation Order and all other relevant laws. It is therefore hoped that a few basic points presented here will suffice to ensure this principle is adhered to by all, and for the benefit of all. We reserve the right to remove any member from the group and withdraw access to the booking system if anyone fails to adhere to these principles.
Pilots wishing to be considered for inclusion in the group will be asked to submit some details about themselves and their flying history via the “Registration Form” on our website. After these details are received and approved, pilots will be required to undergo a check flight with one of our approved instructors to ensure their proficiency. All costs involved in such a check flight will be the responsibility of the hirer including fees payable directly to the instructor. Upon successfully completing such a check flight and recommendation from the instructor the hirer will be considered to be enrolled into the group and will be issued with a password with which to access the on-line booking system. Only pilots registered in this way are permitted to fly the aircraft, no exceptions. You must ensure that your contact details are kept up to date and any changes of address, email, phone numbers etc. are advised to the company before flying the aircraft. If at any time you decide you no longer wish to be part of the group and to fly GI, please advise us to allow your place to allocated to someone else. Aircraft availability may be checked via the on-line booking calendar and bookings made as and when required. It is expected that members will be as fair as possible to other group members in not making unreasonable bookings at prime times such as on bank holidays and weekends.When making a booking you must only book the hours you actually intend to fly, and then plan your day accordingly. Please do not make a block booking because you want to fly "sometime" during the period. To put it in clear terms, do not book 6 hours and then just fly sometime during that slot for 1 hour, this is not acceptable as it prevents others from using the aircraft. Should you be unable to fulfill a booking it must be cancelled as soon as practical thus making the aircraft available to others.
Tech Log Entry. On completion of your flight please take some time to carefully fill in the details on the Tech Log. This is a legal requirement and must be completed accurately, If you need assistance with how this should be done, please see the sample entry HERE.
Pilot Currency. It is vital that pilots maintain their skills by flying at regular intervals, therefore if you have not flown GI for a period of 2 months or more you will be required to undergo a check flight with one of our approved instructors before flying as P1. Should anyone who is registered not fly for a period exceeding 6 months you may at our discretion be removed from the group and access to the booking systen denied. After this you may upon request be accepted back into the group again subject to a further instructor check. Please contact us to discuss the situation if this creates a problem for you.
Payment. Payment for the duration of the hire will be based upon the hours logged on the “Tacho” during the “Period of hire” (see above). In the aircraft will be found a folder containing all the relevant aircraft documents required for flight within the UK and Europe including a Tech Log to be completed for every flight. Please take time to familiarise yourself with this document before filling it in as this is a legal requirement. Upon completion of the hire period a “Payment Slip” should be filled in using the sum of the “Tacho Hours” recorded during the period of hire multiplied by the current hourly rate noted on the slip. Payment is due immediately upon completion of the flight and should be made preferably by bank transfer, details available upon request, or by cheque/cash. If you do pay by bank transfer please also email the details of the flight and payment made to firstname.lastname@example.org as soon as possible.
Insurance. Please note that as of October 2020 our insurers require pilots to have at least 100 hours total time and to be "claim free". If you have had or have been involved in an aviation related incident you will not be covered and must not fly the plane.
The aircraft is insured for all risks including Crown Indemnity of £7,500,000 - Danish Liability of DKr 60,000,000 Third Party, DKr 5,000,000 Property - and German Liability of €3,834,689.11.In common with the majority of aviation policies in the UK there is a policy excess or deductible of £750 for each and every claim. In the event of a claim this will be charged to the hirer. A copy of the insurance policy details is available for inspection in the documents folder or pilots seat rear pocket, and from the downloads page of this web site.
There are a number of "General Exclusions" where the insurers will not pay out against a claim. These include but are not limited to any illegal use of the aircraft. You must ensure that you use of the aircraft is in accordance with the terms impied by the insurance in place. Should you be involved in an incident where the insurers decline to pay costs due to non compiance or deliberate action you will be held personally liable for these costs.
Please Note: If you are not prepared to accept this liability please do not sign the tech log and DO NOT FLY THE AIRCRAFT!Please also note that whilst you will not be liable for fair wear and tear to the aircraft, you will be responsible for any damage caused by whatever other means whilst the aircraft is in your care for the full duration of the hire period.
Incidents/accidents. It is imperative that any incident that may have caused any damage of any description is reported to the company as soon as possible. This includes but is not limited to, heavy landings, possible prop strikes or bird strikes of any description, however minor they may seem. If in doubt report it anyway. Damage caused to the airframe etc. could potentially put the lives of others at risk. Please take this very seriously, it could be you flying next!
Fuel & Oil. Please feel free to fuel the aircraft as required for each flight from the fuelling station at Rochester Airport. Record the amount of fuel uploaded on the Tech Log. Any fuel obtained in this way will be charged to the company account. Should you need to re-fuel at another airport you must obtain an official receipt bearing the aircraft registration and submit this with your payment slip to the company. The value of the fuel so purchased may be deducted from the cost of the hire provided the cost per litre is below or the same as the current rate at Rochester. ie. the most we are able to rebate is the current Rochester rate. Oil should be topped up when the quantity indicated on the dipstick is less than 6 qts. At this point please top up with 1 litre of multi-grade oil, a supply of which can be found along with disposable oil funnels in the baggage compartment. Please dispose of oil container and funnel carefully.
Technical Failure/Defects. It is the responsibility of the hirer as “Pilot in Command” to ensure that every flight can be conducted safely. A “minimum equipment list” can be found in the documents folder listing the required items for flight in various situations, and the circumstances where any defect may be deferred. Please record any deferred defects on the form provided at the back of the folder and advise the company as soon as possible. Where a defect is discovered which prevents the flight from being undertaken and which will effectively ground the aircraft this should be advised as soon as possible to the company.
Illegal activities. If any pilot is discovered to be involved in any illegal activities at any time during the period of hire, such member will be immediately removed from the group and flying activities will be withdrawn. In addition the relevant authorities will be informed and details of the pilot concerned will be made available to such authorities. There will be no exceptions to this rule!
Finally, we ask that all hirers/members treat the aircraft with respect at all times. You are therefore expected to leave it in a neat and tidy condition after use. Cleaning materials for the the seats and windows can be found in the box in the baggage compartment. Use only microfibre cloths to clean the windows, never use paper towels as these will scratch the screens. Please do not leave litter or other items in the aircraft, refit the seat belts over the seats and replace the Cambrai cover after use ensuring both cabin and baggage doors are locked. Please do not forget to return the keys to the tower after use too.
Happy and Safe Flying To All.