Conditions Of Hire for G-BRGI as of 16th September 2018
Please note these conditions may be updated from time to time and it is your responsibility to ensure that you comply with these at all times.
A few Definitions.
The Company includes the owner of the aircraft and any or all agents or representatives of the owner. The Hirer means the pilot entering into the hire agreement with the company. The Period of hire means the entire time that the aircraft is under the control of the hirer from the moment the keys are collected from Rochester Airport to the time the aircraft is returned to Rochester Airport and the keys returned to the tower.
At Clear Sky Aviation we believe there should be as little restriction applied to your flying activities as is possible and that pilots using our aircraft can be trusted to treat the aircraft with respect, to fly sensibly, proficiently, and at all times within the scope of the Air Navigation Order and all other relevant laws. It is therefore hoped that a few basic points presented here will suffice to ensure this principle is adhered to by all, and for the benefit of all. We reserve the right to remove any member from the group and withdraw access to the booking system if anyone fails to adhere to these principles.
Pilots wishing to be considered for inclusion in the group will be asked to submit some details about themselves and their flying history via the “Registration Form” on our website. Due to insurers imposed conditions we cannot accept any pilot over 74 years of age. After these details are received and approved, pilots will be required to undergo a check flight with one of our approved instructors to ensure their proficiency. All costs involved in such a check flight will be the responsibility of the hirer including fees payable directly to the instructor. Upon successfully completing such a check flight and recommendation from the instructor the hirer will be considered to be enrolled into the group and will be issued with a password with which to access the on-line booking system. Only pilots registered in this way are permitted to fly the aircraft, no exceptions. Aircraft availability may be checked via the on-line booking calendar and bookings made as and when required. It is expected that members will be as fair as possible to other group members in not making unreasonable bookings at prime times such as on bank holidays and weekends. This includes not booking a 4 hour lunch slot for a 20 minute flight, you get the point I'm sure. Should a member be unable to fulfill a booking it should be cancelled as soon as practical thus making the aircraft available to others.
Payment for the duration of the hire will be based upon the hours logged on the “Tacho” during the “Period of hire” (see above). In the aircraft will be found a folder containing all the relevant aircraft documents required for flight within the UK and Europe including a Tech Log to be completed for every flight. Please take time to familiarise yourself with this document before filling it in as it is a legal requirement. Upon completion of the hire period a “Payment Slip” should be filled in using the sum of the “Tacho Hours” recorded during the period of hire multiplied by the current hourly rate noted on the slip. Payment is due immediately upon completion of the flight and should be made preferably by bank transfer, details available upon request, or by cheque/cash. If you do pay by bank transfer please also email the details of the flight and payment made to email@example.com as soon as possible.
Insurance. Please note that as of September 2018 the insurers require pilots to have at least 100 hours total time and to be "claim free" for at least the previous 5 years. If you have had an incident in the last 5 years you will not be covered and must not fly the plane. The aircraft is insured for all risks including Crown Indemnity of £7,500,000 - Danish Liability of DKr 60,000,000 Third Party, DKr 5,000,000 Property - and German Liability of €3,834,689.11
In common with the majority of aviation policies in the UK there is a policy excess or deductible of £750 for each and every claim. In the event of a claim this will be charged to the hirer. Unfortunately unlike previously the insurance industry is no longer offering a "Franchised Deductable" clause which covers this excess, this means you will be liable for the first £750 of each and any claim. A copy of the insurance policy details is available for inspection in the documents folder or pilots seat rear pocket.
Please Note: If you are not prepared to accept this liability please do not sign the tech log and DO NOT FLY THE AIRCRAFT!
Please also note that whilst you will not be liable for fair wear and tear to the aircraft, you will be responsible for any damage caused by whatever other means whilst the aircraft is in your care and for the full duration of the hire period.
Fuel & Oil. Please feel free to fuel the aircraft as required for each flight from the fuelling station at Rochester Airport. Record the amount of fuel uploaded on the Tech Log. Any fuel obtained in this way will be charged to the company account. Should you need to re-fuel at another airport you must obtain an official VAT receipt bearing the aircraft registration and submit this with your payment slip to the company. The value of the fuel so purchased may be deducted from the cost of the hire provided the cost per litre is below or the same as the current rate at Rochester. ie. the most we are able to rebate is the current Rochester rate. Oil should be topped up when the quantity indicated on the dipstick is less than 6 qts. At this point please top up with 1 litre of multi-grade oil, a supply of which can be found along with disposable oil funnels in the baggage compartment. Please dispose of oil container and funnel carefully.
Technical Failure/Defects. It is the responsibility of the hirer as “Pilot in Command” to ensure that every flight can be conducted safely. A “minimum equipment list” can be found in the documents folder listing the required items for flight in various situations, and the circumstances where any defect may be deferred. Please record any deferred defects on the form provided at the back of the folder and advise the company as soon as possible. Where a defect is discovered which prevents the flight from being undertaken and which will effectively ground the aircraft this should be advised as soon as possible to the company.
Illegal activities. If any pilot is discovered to be involved in any illegal activities at any time during the period of hire, such member will be immediately removed from the group and flying activities will be withdrawn. In addition the relevant authorities will be informed and details of the pilot concerned will be made available to such authorities. There will be no exceptions to this rule!
Finally, we ask that all hirers/members treat the aircraft with respect at all times. You are therefore expected to leave it in a neat and tidy condition after use. Cleaning materials for the the seats and windows can be found in the box in the baggage compartment. Use only microfibre cloths to clean the windows, never use paper towels as these will scratch the screens. Please do not leave litter or other items in the aircraft, refit the seat belts over the seats and replace the Cambrai cover after use ensuring both cabin and baggage doors are locked. Please do not forget to return the keys to the tower after use too.
Happy and Safe Flying To All.